TEAM System Features & Benefits - Voter Registration
Voter Registration
- Validation of voter information
- Availability of GIS mapping and document imaging
- Statewide search capability for all county officials
- State-of-the-art reporting and query tools
- Street Standardization
- Voting History
- All Required Notices
- Public Information Request
- Voter Activity History
- Complete NVRA Tracking
- Pending Action "To Do" List
- Tracking of Volunteer Deputy Registrars
- Statistical Reports
- List of Precincts within a Particular Street
- List of Voters within a Particular Street
- Automatic Assignment of Precinct and Jurisdictions to Voter
- Search Capability of Almost Every Field on the Voter Registration Application
- Mass Mailing of Voter Registration Cards
- Capability to Flag a Qualified Person with a Restriction to Public Access
- The Ability to Define Customized Notification Reports
- Manage Public Information Fees
- The Solution must be "Web Based"
- Voting Notices and Certificates Must be Capable of Being Printed with Full Spanish Language
- Characters, Including Accent Marks, and Tildes. Vietnamese Language Characters is a Preferred Capability.
- Create All Required Notices, i.e. Rejection Notice, Notice of Address Confirmation, Challenge Notice, Cancellation Notice and Notice of Incomplete.
- Enter a "Mailing Name" for the Voter
- GPS/GIS Mapping Functionality
- Performance Based Management
- Imaging
- Voter Election Website - Linked to Precinct and Offices on Ballot
- The Proposed Solution Shall be the Single System for Storing and Managing the Official List of Registered Voters throughout the State
- The Proposed Solution Shall have User Account Management Security Capabilities to Setup Roles that will Define Access to Specific Areas of the System and Data to Allow and Election Official in the State, Including any Local Election Official, to Obtain Immediate Access.
- Provide Function Where Address Change can be made to Take Effect Immediately or Scheduled to Become Effective on a Future Date.
- Provide Function Where Mass Address Changes can be Made.
- Provide Function Where Mass Precinct and District Changes can be Made.
- Develop Migration Process for Moving Existing County GIS Data to ESRI Compatible Data.
- Provide an Import Capability for GIS Data Containing Precinct, District, Street and Address Data to the Online Counties VR/EMS Street Index.
- Store and Display Primary Party Code.
- Ability to Log Voter Replies to Notices and to Accept and Link an Indexed Image File.
- Ability to store electronic Copy of Notices.
- Generate Bar Codes of Voter Identifier for Printing.
- Can Capture Bar Codes of the Voter Identifier On/Off.
- Allow State and Counties to Enter Requests of Public Information
- Ability to Mass Cancel Suspense Voters
- Ability to Track All Voter Activities (e.g., Register, Address Change, Name Change, etc.)
- Ability to Log Volunteer Deputy Registrars.
- Ability to Display a Voter By Street that Includes District, Precinct, Past Elections and Party Code.
- Ability to Inquire and Display Voters on a Particular Street (Individual Voter or Household).
- Provide Automatic Assignment of Precinct and Jurisdictions to Voter Which is Supported through a Street Index File.
- All Voter Information Fields are Searchable.
- Ability to Indicate that a Voter's Record is Restricted from Public Access and to View the Record's Non-restricted Fields When it is Selected as a Qualified Element of a Search.
- Ability to Create Customized Notification Reports.
- Create a Table of Fees for Forms, Lists, Reports...
- Ability to Print Voting Notices and Certificates in Spanish.
- Ability to Print Voting Notices and Certificates in Vietnamese.
- Provide Read Only Information (no transactional processing) on a Voter Information Website.
- Ability to Search Jurors by TDL/ID Number in the Jury Management Application.
- Install and Make Operational GIS Mapping Tools (ArcSDE, ArcIMS, ArcGIS)
- Provide up to 6 Standard Report Map Queries.
- Provide Basic Map Tools for Manipulation of Maps (Zoom, Pan)
- Provide the Ability to Import and Export Image Files
- Each User with a Unique Password
- Grant Specific User Access to a Single Screen or Set of Screens
- Provide Real-Time Updates for Online Counties
- Provide Near Real-Time Updates for Offline Counties (see interfaces)
- Postal Barcoding for Forms and Letters.
- All Changes are Recorded in the System Audit Trail.
- Each Voter Assigned and Unique Identification Number or Unique Voter Identification (UVI).
- Supports Internationalized Addresses.
- Integrate CASS Certification Functionality.
- Voters Moving Between Texas Counties will have their Record Detected in Old County and Voter History will be Appended. Original Unique Voter ID Remains the Same.
- View Voter Signature from Poll Book Link.
- Provide for a Visual Comparison of a Voter Poll Book Signature with a Registration Application Signature if Imaging is Deployed.
- Generate Lists by County, District, Street, Precinct or City if "City" is Managed as a District.
- Notices Customized through Application or Mail Merge Processes.
- Logs and Stores Image Files of Correspondence and Replies form Voters/Applicants.
- Capability to Develop Ad-Hoc Reports, Queries and Analysis.
- Format Data for Electronic Poll Books.
- Create Custom Reports.
- Provide Electronic Files or Print Screens for Printing and Management of Labels, Envelopes, Notices, Postcards, Forms, Form Letters and Other Required Documents. (printers not provided)
- Common Mail Merge Process is Used to Automatically Produce Voter Specific Mail Pieces.
- Index and Image File of Certificates Returned as Undeliverable that Follow a Mass Mailing of Renewals.
- Certificates Returned as Undeliverable that Follow a Mass Mailing of Renewal Notices Can Be Processed Using Barcodes.
- All Materials Subject to Return Include a Barcode with Information for Identifying a Particular Voter and a Code to Trigger a Specific Action Upon Return.
- Mass Cancellation of Voters on Suspense List (including two year old rule)
- Conduct a Mass Purge of Cancelled Voters.
- Allow the State and Counties to Enter Requests for Public Information.
- Update Street Index Files.
- Images are Indexed to Voter Record.
- Electronically Access Images from Voter Record.
- Generate Image Print File from Voter Record.